A day in the life of an Executive Assistant

Review email and voicemail and confirm President's schedule

Compile minutes from recent department meeting

Email meeting minutes to staff

After updating the minutes from our latest department meeting, I use the FlyDoc web service to email the minutes and the presentation file to the staff. FlyDoc can effectively handle the large file size and I can track delivery.

Meeting with the President

Lunch

Create letter for investors

Mail investor letter

With FlyDoc, it’s easy for the President to keep the investors updated. Once I have a final version of the letter I use mail merge to insert their addresses from my database. Instead of printing to the local office printer, I select the FlyDoc printer and my letters are on their way. I don’t have to sort or fold letters and best of all I don’t have to lick envelopes or wait in line at the post office.

Take minutes during conference call with new business partner

Work with the President on changes to contract

Fax contract to potential partner

We’ve finally nailed down the contract but the entire agreement with attachments is over 30 pages long! I add a fax cover page in my word processor than log in to FlyDoc and select the fax option. FlyDoc scans my cover page and finds the fax number. I click a button and my fax is sent. I definitely don’t miss the old days of standing by the fax machine, waiting for a contract to go through.

Check FlyDoc Manager to track documents

It’s easy to check on all the documents I’ve sent today, yesterday, last week or last month. I can view status information on jobs and even individual messages. I verify that the investor letters are in the mail and the staff has all received the minutes. Thanks to FlyDoc I can leave on time, without worrying about the important letters and faxes that needed to get out today.